A Group Conscience meeting is a GRASS group’s monthly business meeting. Each group should designate a set time to hold a monthly Group Conscience meeting.
Group Conscience (GC) meetings should be held either before or after the regularly scheduled meeting on a set day each month (for example, the third Tuesday), but not during regular meeting time.
Any group business should be handled during the Group Conscience meeting. This includes:
Each group can decide who facilitates their monthly GC meeting. It can be a Group Secretary, Group IG Rep, or other designated member of the group.
Each group should also have a notetaker to record decisions made at GC. These notes can be added to the bottom of the meeting script for easy access or put in a separate document.
Group voting procedures can be determined by each group. On Zoom, it is helpful to use the green check for yes and the red X for no. You can also use Google Forms to create an anonymous poll.
Voting on any group business matters (changing rules, format, etc.) should be limited to people who regularly attend the meeting and consider it their “home group”. You can have more than one home group, but please limit voting on IG Motions to one group only.
Important points to remember:
Sample Group Conscience Format
Please copy and paste this sample GC script at the bottom of your group’s regular meeting script to make it easy to find or in a separate document. Edit as needed to suit your group’s needs.
The suggested order of business is: I. Meeting Business, II. IG Business, III. Group Business. However, each group can decide for itself how to best organize and run its GC meeting.
Group Conscience Meeting Script
Welcome to (Group Name) Group Conscience meeting. This is our monthly business meeting where we fill service rolls, discuss any issues and concerns in the group, and vote on Intergroup Motions.
(Introduce yourself and your role, such as group secretary or IG rep).
Just a few reminders before we get started:
I. Meeting Business
Reminder: Agreeing to fill a service role means you are making a commitment to the group that you will show up for service. If you are unable to fill a role, please try to find a substitute and let the Group Rep or Secretary know.
II. Intergroup Business
Reminder: Individuals should only vote on IG motions one time. If you have already voted in another group this month, you may be involved in the discussion, but please abstain from voting.
III. Group Business
Reminder: Only people who regularly attend the meeting and consider it their home group should vote on making any changes to the group rules or format.
Motion: Close the Group Conscience Meeting
Note-taker should add the following to the meeting script or other document group members have access to for safekeeping:
Do not delete the current month’s service commitment list until the month is over.
NOTE: This is fifth article in a series of GRASS explainers. READ NEXT: How to Handle Conflicts in a GRASS Group